Premium Notary, Apostille & Document Services

What it is: A secure, legally binding notarization performed via encrypted audio-video technology. This allows you to execute documents digitally with a commissioned notary in real-time, regardless of your physical location.

How it Works:

Identity Verification: We use multi-factor authentication and Knowledge-Based Authentication (KBA) to ensure total security.

Digital Signing: You sign the document on your screen, and we apply a tamper-evident digital seal.

Global Validity: Fully compliant with the SECURE Notary Act and recognized for use in all 50 states and most international jurisdictions.

Why you need it: Perfect for Expats, Global Travelers, or Busy Professionals who cannot meet a notary in person.

Rush, Next-Day, Expedited and Standard offered.

What it is: A specialized certification used for documents destined for countries that are members of the 1961 Hague Convention. This single stamp "authenticates" the document for use across all member nations.

Common Member Examples:

Europe: Italy, Spain, France, Germany, Greece, UK.

Americas: Mexico, Brazil, Colombia, Argentina.

Asia/Oceania: South Korea, Australia, Japan.

Why you need it: Without an Apostille, a New York birth certificate or a Florida Power of Attorney has no legal standing abroad. You need this for:

Dual Citizenship (e.g., proving ancestry for an Italian or Spanish passport).

International Marriage (proving you are single and eligible to wed).

Buying/Selling Property overseas.

Work Visas for corporate relocation.

What it is: A specialized, multi-stage authentication process for documents destined for countries that are not members of the Hague Apostille Convention. This comprehensive procedure ensures your federal, state, or academic documents meet the precise legal standards of the destination nation.

Common Member Examples:

Asia: Vietnam, China, Thailand, Taiwan, South Korea, Indonesia.

Middle East: UAE, Kuwait, Saudi Arabia, Qatar, Israel.

Europe (Non-Hague): Ireland, United Kingdom.

North Africa: Egypt, Algeria, Morocco.

Why you need it: Non-Hague countries require a rigorous "Chain of Authentication" where each governing body vouches for the one before it. We act as your physical proxy, navigating this bureaucratic chain so you don't have to. Our end-to-end service includes:

State-Level Verification: We secure the necessary certification from the Secretary of State.

U.S. Department of State (D.C.): Immediate hand-carry processing by our federal courier team.

Foreign Embassy/Consular Legalization: The final, mandatory legalization stamp from the specific foreign mission in the U.S.

One client, one mission. Secure. Professional. Certain.

What it is: Professional, linguistically accurate translation services for legal, vital, and corporate records. We don't just translate words; we ensure the final document meets the specific formatting and certification standards required by foreign consulates and government agencies.

Common Documents:

Vital Records: Birth, Marriage, and Divorce certificates for dual citizenship.

Legal Documents: Powers of Attorney, Court Orders, and Affidavits.

Academic & Professional: Diplomas, Transcripts, and Employment Contracts.

Why you need it: Most foreign authorities require translations to be Certified (signed by the translator) and Notarized to be considered valid. By handling the translation and the notarization in-house, we ensure your entire document package is "Apostille-ready" the moment it’s finished.

Professional Retrieval for Expats, Professionals, and Global Citizens.

We provide expert, in-person retrieval for those who cannot return to the U.S. to navigate complex government bureaucracies. Our network of authorized runners hand-carries your applications to ensure accuracy and speed, bypassing months of standard mail-in delays.

🚀 Express Retrieval (48–72 Hour Turnaround)

Skip the weeks of mailing queues. Our proxies visit these offices in person to retrieve your records and initiate the Apostille process immediately.

Long Island (Nassau & Suffolk Counties): Birth, Death, and Marriage records retrieved directly from Town & City Clerks.

Westchester County: Expert retrieval from local registrars (White Plains, Yonkers, etc.), including required County Clerk authentication.

Academic Records (NYC & Long Island): In-person retrieval of notarized transcripts and diplomas from CUNY, Columbia, NYU, and other private universities.

K-12 & Local Academic: Retrieval of localized school records and immunization histories for international relocation.

Court Records: Certified Divorce Decrees and Certificates of Disposition retrieved from NYC and Suburban County Clerk Record Rooms.

⚖️ Managed NYC Vital Records (Concierge Proxy)

New York City (the 5 Boroughs) maintains strict mail-in-only protocols for non-attorney proxies. We manage the entire complex filing process for you to ensure it is done correctly the first time.

NYC Birth & Death Certificates: We provide expert application preparation, ensuring your request includes the required Long Form and Letter of Exemplification for international use.

The Strategy: Use our Secure NYC Processing Hub as your mailing address. The moment your records arrive, our staff hand-carries them to the County Clerk and Secretary of State for immediate Apostille.

Certified Loan Signing Services

What it is: A specialized notary service for the final execution of real estate transactions. As Certified Loan Signing Agents, we facilitate the signing of complex loan packages, ensuring every signature, date, and initial is captured with 100% accuracy.

What We Handle:

Purchases & Refinances: Residential and commercial mortgage closings.

HELOCs & Reverse Mortgages: Meticulous handling of diverse loan products.

Seller Packages: Fast, efficient execution to ensure funding stays on schedule.

Why you need it: Real estate is a game of deadlines. A single missed signature can delay funding and kill a deal. We provide a calm, professional, and mobile environment—either in person or via RON—to ensure a seamless closing for lenders, title companies, and borrowers.

What it is: Professional identity verification for remote employees. We act as your company’s "Authorized Representative" to physically examine Section 2 documents and complete the Form I-9 in full compliance with USCIS regulations.

How it Works:

Physical Inspection: We meet the remote hire to verify original identity and employment eligibility documents.

Compliance Accuracy: We ensure the form is completed without the "technical errors" that often trigger heavy fines during ICE audits.

E-Verify Ready: We provide the completed documentation back to your HR team immediately for final processing.

Why you need it: Federal law requires a physical inspection of documents. For companies with a remote-first workforce, we provide the decentralized "boots on the ground" to manage your onboarding compliance anywhere in our service area.

What it is: Global-Ready Fingerprint Solutions for Visa, Residency & Background Check Requirements

How it works: Maxwell & Co. offers secure fingerprinting support for clients who require prints for FBI Identity History Summaries, international visa applications, foreign residency programs, and other high-level compliance needs.

Our service ensures that you receive properly prepared, agency-approved materials along with clear guidance so your fingerprints meet U.S. and international acceptance standards—without the guesswork, delays, or rejected submissions many applicants experience.

We work exclusively with trusted, U.S.-based partners to ensure your documents are processed through authorized, compliant channels from start to finish.

What it is: A comprehensive federal criminal history report issued by the FBI. This is the primary "Identity History Summary" required for residency, work permits, and teaching licenses in 1961 Hague Convention countries and beyond.

Common Use Cases:

Residency: TRC applications in Vietnam, long-stay visas in Thailand, or Spanish Golden Visas.

Global Employment: Background checks for international schools and corporate relocation.

Legal: International adoption or court-mandated federal records.

Why you need it: Navigating federal bureaucracy from abroad is complex and time-sensitive. We bridge the gap between you and the FBI, providing:

Channeler Integration: Faster processing than traditional mail-in methods.

Physical Logistics: Coordinate with our NYC/Florida hubs for ink-roll or digital submissions.

D.C. Authentication: We can take your federal result directly to the U.S. Department of State in Washington, D.C. for the final Apostille seal.