• REMOTE E-VERIFY COMPLIANCE

• USCIS ALTERNATIVE PROCEDURE

• IMMEDIATE DIGITAL DELIVERY

• "AUDIT-READY" GUARANTEE

Who Needs This Service?

• Remote-First Companies: Employers with distributed teams who are enrolled in E-Verify and authorized to use the DHS Alternative Procedure for remote document examination. 

• Global Distributed Teams: HR departments requiring a professional Authorized Representative to conduct mandatory live-video interactions for new hires located across the U.S.. 

• Compliance-Minded Businesses: Companies seeking to eliminate the risk of federal fines by ensuring Section 2 is completed via professional, "audit-ready" virtual examination. 

Why this is the Maxwell Standard:

• Authorized Representation: We act as your designated representative, conducting the mandatory live-video interaction required to ensure presented documents are genuine and relate to the employee. 

• E-Verify Optimized: We ensure all documentation (front and back) is clearly captured and formatted for immediate upload to your corporate E-Verify system, fulfilling the mandatory retention requirements. 

• Risk Mitigation: Improper remote verification can trigger significant federal penalties. We provide a rigorous pre-submission audit of Section 1 to ensure data integrity before execution. 

Your Executive Package Includes:

• Remote Authorized Representation: Professional completion of Form I-9, Section 2, via secure, high-definition video interaction. 

• Virtual Document Examination: Expert live-video review of List A, B, or C documents as mandated by current USCIS standards. 

• Institutional Compliance Audit: A detailed review to ensure employee-provided data matches the presented identification. 

• Immediate Digital Delivery: Your legally finalized and signed I-9 form is delivered via secure portal immediately upon session completion.

• 10-Year Secure Archive: Includes digital storage of verification records and session logs to meet long-term professional record-keeping standards. 

Logistics: Sessions are available during standard business hours. Note: Employers must be actively enrolled in and in good standing with E-Verify to utilize this remote procedure.

With authorized representatives physically based in both New York and Florida, Maxwell & Co. provides a unique bicoastal compliance bridge. Whether your team is onboarding in Manhattan or Miami, our experts ensure your federal I-9 records are audit-ready and E-Verify compliant.

• 15–20 BUSINESS DAY TURNAROUND

• EXPERT ADMINISTRATIVE AUDIT

• DIGITAL SCAN INCLUDED

• TRACKED SHIPPING INCLUDED

Who Needs This Service?

• Florida Property & Business Owners: Individuals executing a Power of Attorney, Corporate Bylaws, or Real Estate deeds for international use. 

• Florida-Educated Professionals: Graduates from FSU, UF, UM, or other Florida institutions needing to legalize their diplomas or transcripts for foreign work visas. 

• Expat Families: Those with Florida-issued birth or marriage certificates who are relocating to Hague Convention countries and have a 2-month lead time. 

• International Legal Filers: Parties needing to authenticate Florida Notarized Affidavits or Sworn Statements for foreign court proceedings.

Why this is the Maxwell Standard:

• Bypassing the 6-Week Void: Standard DIY mail-in requests to the Florida Department of State are currently facing a 4-to-6 week backlog. We utilize our established filing protocols to target a 15–20 business dayturnaround. 

• The "Hiccup-Free" Audit: Florida has strict 2026 requirements for Notary Wordingand Original signatures. We audit your physical document upon arrival at our intake center to ensure it is 100% compliant before it ever hits the Tallahassee window, preventing costly rejections. 

• Zero-Guesswork Filing: We handle the complex Department of State Request Formsand all mandatory state-level fees ($10–$20 depending on document type) on your behalf. 

Your Managed Florida Package Includes:

• Professional State Submission: We manage the full "Chain of Legality" through the Florida Division of Corporations Apostille Section in Tallahassee. 

• Administrative Audit: A senior agent reviews your physical document to ensure it meets Florida’s strict 2026 authentication standards.

• All-Inclusive Filing Fees: Covers all state-level authentication and administrative processing charges.

• High-Resolution Digital Scan: Secure digital delivery of your authenticated record the moment it is retrieved.

• Complimentary Shipping: Includes tracked 2-to-3 day domestic return shipping.

• Family Rate: Additional apostilles processed in the same standard window: $95/doc.

Logistics: Turnaround is approximately 15–20 business days from the date of physical document receipt at our processing facility. Priority Overnight or Global Courier upgrades are available at a supplemental rate.

• 4-6 WEEK MANAGED MAIL-IN

• SECURE RON SESSION INCLUDED

• DIGITAL SCAN INCLUDED

• TRACKED SHIPPING INCLUDED

Who Needs This Service?

• Expats & Global Citizens: Individuals living abroad who need to legally sign a Power of Attorney (POA) or Affidavit and have it apostilled by the State of Florida without returning to the U.S.. 

• Property & Business Owners: Those managing Florida real estate or corporate affairs from another country who require a professional "Chain of Legality" for their legal documents. 

• Strategic Planners: Clients with a 3-month lead time who want the Maxwell Standard of professional oversight to ensure their document isn't rejected after weeks of waiting.

Why this is the Maxwell Standard:

• The "Hiccup-Free" Guarantee: Florida's 2026 requirements for notarial wording are strict. We manage the RON session to ensure the document is 100% compliant before it ever hits the Tallahassee mailroom. 

• Expert Mail-In Management: DIY mail-in requests currently face a backlog at the Florida Department of State. We handle the submission, tracking, and mandatory fees to ensure your document moves as fast as the government allows. 

• Zero-Travel Solution: Use our secure RON session to sign your documents legally via encrypted video from anywhere in the world, then let our team handle the state bureaucracy. 

Your Package Includes:

• Secure RON Session: One (1) Remote Online Notarization to legally execute your document via encrypted video; includes two (2) signatures. 

• Professional Mail-In Management: We manage the full "Chain of Legality" through the Florida Department of State in Tallahassee. 

• All-Inclusive Filing Fees: Covers all Florida state-level authentication and notary administrative charges. 

• High-Resolution Digital Scan: Secure digital delivery of your authenticated record the moment it is returned to our office.

• Complimentary Shipping: Includes tracked 2–3 day domestic return shipping.

• Family Rate: Additional apostilles processed in the same mission: $95/doc.

Logistics: Turnaround is currently 4-6 weeks due to high volume at the Florida Department of State. Priority Overnight or Global Courier upgrades are available at a supplemental rate.

• NIGHTS & WEEKENDS ONLY

• SECURE IN-PERSON VERIFICATION

• IMMEDIATE HR SUBMISSION

• THE "MONDAY READY" GUARANTEE

Who Needs This Service?

• Urgent New Hires: Professionals in New York City or Central Florida starting new roles on Monday morning who missed the standard business-week window for verification.

• Remote Hires for E-Verify Companies: Employees of firms enrolled in E-Verify who require a professional authorized representative to perform the mandatory live-video or in-person document audit.

• High-Stakes Executives: C-suite hires requiring a private, professional environment for identity and work authorization verification (List A, B, or C).

Why this is the Maxwell Standard:

• Bicoastal Compliance: We provide authorized representatives in both Manhattanand Florida, ensuring your Section 2 is legally finalized and transmitted to your employer's HR portal in real-time.

• The "Monday Ready" Guarantee: We eliminate the stress of last-minute compliance. While standard offices are closed, our concierge team is available to ensure you are cleared for your first day of orientation.

• Surgical Accuracy: I-9 errors can trigger federal audits. We provide a rigorous examination of your documents to ensure 100% USCIS and E-Verify compliance.

Your Executive Package Includes:

• Regional Priority Access: After-hours appointments at our secure NYC (Manhattan)or Florida facilities.

• Onboarding Concierge Assistance: One-on-one professional guidance through Section 1 and Section 2 onboarding paperwork.

• Physical Document Audit: Professional verification of original identity and work authorization records as mandated by federal law.

• Immediate Digital Submission: Finalized and signed I-9 forms are optimized and delivered to your employer during the session.

• Real-Time HR Coordination: We work directly with your corporate HR department to confirm receipt and compliance.

Logistics: Appointments are available Friday–Sunday and after 6:00 p.m. EST on weekdays. Note: Remote verification is only available for employers currently enrolled in E-Verify.